Daily Productivity

The art of time blocking

In a world driven by constant distractions and the demand for multitasking, the art of time blocking emerges as a powerful strategy to regain control of your day. It’s a technique that has the potential to supercharge your productivity, reduce stress, and make every moment count. In this article, we’ll explore the concept of time blocking, how it works, and how you can implement it to transform your workday.

What is Time Blocking?

Time blocking is a time management technique that involves breaking your day into distinct blocks of time, each dedicated to a specific task or activity. Instead of bouncing between tasks randomly, you allocate focused time for high-priority work, meetings, and even breaks. The key is to maintain a strict schedule during each block, ensuring full concentration on the designated task.

The Benefits of Time Blocking

  1. Enhanced Productivity: Time blocking helps you prioritize tasks, ensuring that you tackle the most important ones first. By focusing on a single task during each block, you can make significant progress without feeling overwhelmed.

  2. Reduced Stress: Constantly switching between tasks can be mentally taxing. With time blocking, you have a clear plan for the day, reducing decision fatigue and stress associated with juggling multiple responsibilities.

  3. Improved Focus: When you commit to a time block, you eliminate distractions and fully engage in the task at hand. This intense focus can lead to higher-quality work in less time.

  4. Effective Time Management: Time blocking encourages you to allocate time for essential activities, including breaks and self-care. It ensures a well-rounded schedule and prevents overloading your day.

now it's your turn: How to Implement Time Blocking

  1. Set Clear Goals: Start by identifying your top priorities for the day. What tasks or projects require your attention? These become the cornerstone of your time blocks.

  2. Allocate Time Blocks: Assign specific time blocks to each task or project. Be realistic about the time needed and don’t forget to INCLUDE BREAKS.

  3. Stick to the Schedule: The key to successful time blocking is adherence to the schedule. When a time block begins, fully commit to the designated task. Use tools like alarms or timers to stay on track.

  4. Embrace Flexibility: While time blocking provides structure, it’s essential to remain flexible. Unexpected tasks or opportunities may arise, so adjust your schedule as needed.

  5. Reflect and Adjust: At the end of the day or week, evaluate your time blocking strategy. Did you accomplish your goals? Were you productive? Use this reflection to refine your approach.

Advanced Tips for Time Blocking

  • Use Technology: Consider using digital tools or apps designed for time management and time blocking. These can help you create and visualize your schedule effectively.

  • Theme Your Days: Some individuals find it helpful to dedicate entire days to specific types of tasks. For instance, Monday could be for strategic planning, while Tuesday is focused on client meetings.

  • Include Personal Time: Don’t forget to allocate time for personal activities, exercise, and relaxation. Balance is key to long-term success.

Let's summarize...

Time blocking is my go-to technique to take control of the day, maximize productivity, and reduce stress & overwhelm. By structuring my day into dedicated time blocks, I can actually  achieve more while maintaining focus and balance.

Experiment with time blocking and tailor it to your unique needs to unlock your full potential.

With love & respect

Start your journey towards a more organized and productive workday with time blocking. Share your insights, experiences and questions in the comments below!

( Got questions but want to keep it private? Click this link and let’s have a chat )

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how a walk outside can boost your health and your success

Did you know?

Spending time outdoors, especially in green spaces, is one of the fastest ways 

to improve 

your health, 

your happiness 

and your productivity!

As much as a daily walk in the fresh air may seem like a waste of time at first glance… its benefits are also numerous: it has been shown to lower stress, blood pressure and heart rate, promote physical activity and lift mood and mental health!
Some research even suggests that green spaces are associated with a lower risk of developing psychiatric disorders – all findings that are now even taken seriously by the medical community…. – so why should we?

In 2019 a study published in the International Journal of Environmental Health Research   shows just how little time it takes to get the benefits of being outside:

Spending just 20 minutes in a park — even if you don’t exercise while you’re there — is enough to improve well-being, according to the research.

For the study, researchers surveyed 94 adults who visited one of three urban parks near Birmingham over the summer and fall. They were given fitness trackers to measure physical activity but were not told what to do in the park or how long to stay. Each person also answered questions about their life satisfaction and mood — which were used to calculate a subjective well-being score, with a maximum value of 55 — before and after their park visit. The average park visit lasted 32 minutes, and 30% of people engaged in at least moderate-intensity physical activity while there. Well-being scores rose during the park visit in 60% of people, with an average increase of about 1.5 points (from about 37 to 39).

Physical activity was not necessary to increase well-being, the study authors found, even though plenty of research suggests that exercise is great for your mental well-being, especially when it’s done outside! For many people in the study, simply being in green space seemed to be enough to spark a change, says study co-author Hon Yuen, director of research in the occupational therapy department at the University of Alabama at Birmingham.

“Some people may go to the park and just enjoy nature. It’s not that they have to be rigorous in terms of exercise,” Yuen says. “You relax and reduce stress, and then you feel more happy.”

As there are countless benefits of a walk outside… I’ll give you SIX:

A mindful walk in nature will clear your mind!

When you are close to your problems it is difficult to see the solutions. The mind is a powerful tool, but if it is overexercised, it loses its efficacy and can lead to poor decisions and lower productivity. Helping the mind step down from its state of endless frenzy can do wonders for your focus, productivity, and efficacy.

A walk outside has been proven to boost creativity and help increase the flow of new ideas by nearly 60 percent, while another study suggests that even simply looking outside for just 40 seconds at a time helped boost employee productivity throughout the workday.

Your mood will improve!

taking a walk of just 30min will lift your mood because any kind of exercise

signals your body to release endorphins, which improve mood and trigger positive feelings in the body.

Research has shown that going on regular walks improves your nervous system, leading to decreased levels of anger and hostility. Walking outdoors is even more beneficial: being in nature reduces tension and depression.

Even just looking at pictures of nature has been shown to increase feelings of positivity and emotional stability.

You’ll feel more creative

Spending time outdoors is a great way to get your creative juices flowing!

Whether you’re struggling with (writer’s block or can’t figure out the solution to a problem at work) taking a walk outside can help clear your mind and trigger new ideas.

Your skin will look younger

No, I’m not kidding. Daily walking increases your body’s production of collagen, which keeps your skin smooth and elastic.

You’ll increase your vitamin D levels

Walking outside exposes your skin to sunlight, which triggers your body to produce more vitamin D. Vitamin D deficiencies are common and can contribute to many diseases including Alzheimer’s disease, heart disease, and prostate cancer. Low vitamin D levels are also linked to depression, frequent illness, fatigue & muscle pain. Just don’t let yourself get burned.

You’ll have more fun

Spending time at the gym and staring at the same four walls can get really boring, isn’t it?

Actually people who engage in outdoor activity report greater satisfaction with and more enjoyment from their exercise program!

When you’re walking outside, you can always change the scenery to keep things interesting or try a different route to make your walk more challenging

So what are you waiting for? Go outside and  you catch some fresh air and let the sun kiss your nose!

To improve your (mental and physical) well-being AND your success never seemed to be easier

 

with all my love, Birgit

You got questions? Click this link and send me a message.

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